Privacy policy

Who we are

Baseball Time lists youth baseball tournaments with open brackets, at youthbaseballtime.com and its Texas and Oklahoma edition, youthbaseballtimeintx.com. This policy covers both. They’re run by Saw Tech Solutions LLC, a Texas company (“we” and “us”). Questions about this policy go to info@youthbaseballtime.com.

Email alerts

If you ask us to email you new tournaments, we keep:

• Your email address.
• The search you’re following: the age groups, the place it’s measured from (a town name and its map coordinates) or the states you picked, the distance, the date window, the days you can play, any minimum team count, and which of our two sites you signed up on.
• How often you want to hear from us (daily or weekly), when you signed up and confirmed, and when we last emailed you.
• A random code that goes in your confirm and unsubscribe links, so those links work without a password.

It’s stored in our database at Supabase, and the emails are sent through Resend. Nothing but a confirmation email is sent until you tap the link in it. After that we only write when a tournament new to your search turns up, and every email has an unsubscribe link. We use your address for these alerts and nothing else.

Unsubscribing stops the emails straight away. Your address stays on file, marked as unsubscribed, so it isn’t emailed again. We don’t currently delete old signups automatically, confirmed or not. If you’d like yours deleted completely, email us and we will.

Your location

The board measures distances from a place you choose: a city, a zip code, or your current location if you tap “Use my location” or “Locate” and your browser asks and you allow it. Here’s where that place goes:

• Your browser does the distance math and remembers the place for next time.
• Our database is asked for tournaments inside a wide box drawn around your place, or inside the states you picked. The box is tens of miles bigger than your search, but its edges are worked out from where you are.
• Looking up a place name: a city you type is looked up with Open-Meteo, and a zip code with Zippopotam.us. If you share your current location, its coordinates are sent to BigDataCloud to turn them into a town name.
• The page address carries your search, including the place name and its coordinates, so a search can be bookmarked or shared. The Share button at the top shares that address. “Share with the team” on a single tournament does not include your location.
• Alerts and calendar feeds: if you sign up for alerts, the place is stored with your search (see above). A calendar feed for a search near you has the coordinates in its address, and your calendar app fetches it from our server to stay up to date.

Our page-visit counts strip the place and coordinates from the address before anything is sent. Like any website, our hosting providers may keep short-lived logs of the addresses requested from them.

Searching with a sentence

If you type a search like “12U near Tulsa in March” and tap “Search this” (or press Enter), the words you typed and today’s date are sent to our server, which asks Anthropic’s Claude to turn them into filters. Nothing else goes with them: not your saved place, your coordinates or your saved tournaments. The filters come back to your browser, which looks up any place named in the usual way (see above) and runs the search itself. We keep the typed words in our hosting provider’s short-lived logs to see which searches are misread; Anthropic handles them under its commercial API terms. If you’d rather not, use Filters instead: the plain find box never leaves your browser.

On your device

These are kept in your browser’s own storage, not on our servers:

• Your filters (ages, distance, dates, days, minimum, states) and the place you search from.
• The tournaments you’ve starred or marked as registered.
• Light or dark mode, whether you’ve hidden the Run the Play strip or the alerts reminder, whether you’ve signed up for alerts from this device, and a visit count used to decide when to suggest adding the site to your home screen.
• A short-lived copy of the last board and weather forecasts, so the page opens quickly. The site also keeps a copy of its own files for fast and offline loading.

The birthday helper that works out an age group is never stored or sent. Clearing this site’s data in your browser removes all of the above.

Cookies and visit counts

We don’t use tracking or advertising cookies. We count page visits with Vercel Web Analytics, which sets no cookies and doesn’t know who you are. It sees the page address (with your location removed), the site you came from, your country and your kind of device and browser. We also count a few actions: tapping or hiding the Run the Play link, signing up for alerts (with the frequency, ages and whether the search is by distance or by state), and using a sentence search (only that it was used, not what was typed). None of these carries an email address or a location.

Services we use

• Vercel hosts the site and counts page visits.
• Supabase stores tournament data and alert signups.
• Resend delivers alert emails.
• Anthropic (Claude) turns a typed sentence search into filters, and reads organizers’ public tournament pages when our own page reader can’t.
• Open-Meteo provides weather forecasts for tournament locations (the tournament’s coordinates, not yours) and city lookups. Zippopotam.us looks up zip codes, and BigDataCloud names your current location if you share it.
• OpenStreetMap draws the map, and cdnjs serves the map software. Both load only when you open the map.

Each of these sees your IP address when your browser contacts it, as any website would. Links out of the site — to tournament organizers for registration, to Google Maps for directions, to Run the Play, to Buy Me a Coffee, or to our Instagram, Facebook, TikTok, YouTube and X accounts — go to sites with their own privacy policies.

Tournament information

Tournament names, dates, places, fees and team counts are gathered from schedules that organizers publish on their own public websites, and are rechecked twice a day. When an organizer’s page changes in a way our own reader can’t follow, Claude reads it instead, and those tournaments say so on their details. If you run a tournament and something we show is wrong, or you’d like it removed, email info@youthbaseballtime.com with a link to the event and we’ll fix it.

Children

Baseball Time is made for parents and coaches, not for children, and we don’t knowingly collect personal information from anyone under 13. If you think a child has signed up for alerts, email us and we’ll delete the address.

Seeing or deleting your information

Email info@youthbaseballtime.com from the address you signed up with and we’ll tell you what we have, correct it, or delete it. A deleted address may stay in our database provider’s routine backups for a short time before those expire.

Changes

If we change what we keep or who sees it, we’ll update this page and the date at the top first.